Delegating is a difficult task for most managers. As more businesses shift to a remote workforce, business owners who are looking to expand must be effective at delegating for both on- and off-site staff.
Delegation is an important leadership skill
When you know how to delegate, you not only learn how to maximize your productivity and value, but you also learn how to maximize the productivity of your team. As a manager, your job is to get the most out of your business’s money spent on people without micromanaging.
A typical employee only uses 50% of their ability. With good management and delegation skills, you can unlock that unused 50% of your team’s potential to make them more productive.
We will look at various ways that can assist remote managers to delegate among remote and virtual assistants and teams and unleash 50% of your staff’s unknown potential.
- Encourage action by communicating effectively.
Most entrepreneurs tend to minimize phone conversations or emails with their virtual assistants to a bare minimum, but it should be noted that communication is critical in boosting the efficacy of the workflow and training the virtual assistant. While you do not need long hours to email your VA, it is important to make all communication informative – including the what, when, why, and how.
Concisely communicating your goal and establishing expectations will make virtual assistants or VA understand the urgency and purpose of the task.
- Make use of online collaboration tools.
While meetings and emails are important modes of communication, collaboration tools like Slack and other platforms are essential in exchange for feedback on projects and tasks.
- Appoint a point person in case you will not be available.
When you take a day off, go on a vacation, or on fieldwork, appoint a contact person who will be the next person to answer questions. Out-of-office emails should say something like this:
People who have questions will easily know who to contact since you designated a point person. This may also help to avoid delaying tasks or deadlines holding off as an excuse.
- Share crucial communication with the whole team, including your VA.
A final email should include all of the people who were involved in the decision, even if they did not get the chance to read it. This informs the team of what has been done, who did it, and what will happen next. In this case, the team won’t have to worry about their status or feel like they are not part of the project. There is a chance that played a role in arriving at that decision or reaching that goal. They may be curious about how it went or if their work was well-received. It will also help keep everyone on the same page as a bigger group.
- Do not forget your manners.
A person who has good manners says that “good manners put other people before you and show respect and courtesy.” They are simple rules that you can use right away to help you get along with your remote staff or team and be more successful in your business.
Manners are important since you will be dealing with people who may have a culture, environment, and generation from what you are conventionally used to.
- Assess your virtual assistant’s capabilities.
You should be aware of your VA’s talents and capabilities. Many virtual assistants provide general services such as customer assistance, calendar management, and email management. However, there are certain specialized tasks and roles that need the use of specific knowledge and skills. As a result, if you know your VA’s talents, you will know which duties you can delegate to them without spending time and energy on trial and error.
- Trust but verify.
Once you have delegated a task, trust your VA or remote team to do it on his or her own terms. This will enable the individual to approach the task in the manner that he or she believes is optimal. However, do not be hesitant to step in and ensure that the work is proceeding as intended. This fosters greater trust and respect among your team and aids in the prevention of breakdowns in communication or understanding.
The key to building your remote team is to discover how to delegate and to strengthen your leadership abilities. When you learn how to delegate successfully with a specific team, you will soon see your team’s growth and productivity as a consequence of your delegation and effective leadership skills.
People used to say, “If you want the work done well, you have to do it yourself.” But the times are changing and the new school mentality encourages collaboration and partnership. As top sales and professional training authority Brian Tracy said it “If you want the task done perfectly, you have to learn how to delegate it effectively so that it may be done to the required quality.”
Virtual assistants have become ever more diversified, and as a result, a VA can help a business with almost everything from simple administrative work to being a vital contributor to increasing a business’s revenue. Everything is dependent on the needs and type of the business. You can almost always find a virtual assistant for any service, no matter how easy and hard it is.
If you want to learn how VALUE Virtual Assistants can help you to successfully lead your business to success, click the BOOK NOW button below to discover your areas of strength and how our virtual assistants can help you succeed.
